How AutoFact AI Works

Configure your IMAP inbox in the AutoFact dashboard. The platform begins monitoring your designated inbox for invoice attachments — PDFs, XMLs, Factur-X, UBL, and scanned documents are all supported. No manual downloads needed.

Setup takes approximately 5 minutes. AutoFact connects via encrypted IMAP with read-only permissions. You can configure multiple inboxes and set filtering rules to separate invoice emails from other correspondence.

When an invoice arrives, AutoFact's extraction engine parses supplier name, VAT number, invoice date, due date, line items, amounts, tax codes, and currency — from any format, including unstructured PDFs.

Extraction confidence scores are shown for each field. Low-confidence fields are flagged for human review. You can override any extraction result and the system learns from corrections.

AutoFact validates supplier VAT numbers against EU VIES and regional registries. It checks for duplicate invoices by matching supplier, amount, date, and invoice number combinations across your historical data.

Duplicate detection catches both exact duplicates and near-duplicates (same supplier and amount, slightly different dates). All validation results are logged to the audit trail.

For outbound compliance, AutoFact generates structured e-invoices in the format required by your jurisdiction: Factur-X for France, UBL 2.1 for EU PEPPOL, PINT-AE for UAE, MyInvois XML for Malaysia, or InvoiceNow UBL for Singapore.

Generated e-invoices are validated against the relevant schema before delivery. Validation errors are surfaced with fix guidance. Compliant invoices are delivered via PEPPOL network, FTA portal, or direct API as appropriate.

Every invoice generates an immutable audit trail: upload timestamp, extraction results, user actions, validation outcomes, and export history. Records are retained for five years on Starter and Business plans.

Export your processed invoices as CSV, JSON, or structured XML to any accounting system. API webhooks notify your ERP in real time when a new invoice is processed and ready for import.